Simply AskingDocs

Activity and Personalization

Rate search results, discover trending documents, filter your uploads, track recently viewed items, and review your personal activity stats.

Simply Asking tracks how you and your team interact with documents, searches, and entities. These features help you find what matters faster, improve search quality over time, and stay on top of your own activity.

What you will learn: How to rate search results to improve future relevance, spot trending documents in your library, filter the library to show only your uploads, find your recently viewed documents, read your personal activity summary, and view entity-level activity details.

All of these features are available to every team member. No special permissions are required.

1

Rate Search Results

After running a search, use the thumbs up and thumbs down buttons on each result to rate its relevance.

Thumbs upTells the system the result was helpful for your query.
Thumbs downSignals that the result was not relevant.

Over time, feedback helps the system rank better results higher for similar queries.

3

Filter the Library

In the Library, use the available department and access filters to narrow what you see.

A dedicated My Documents toggle is currently unavailable in the product. The Library already scopes what you can see by department membership and access rules, so use those filters (and Search) when you need to find your own uploads or team content.

4

Find Recently Viewed Documents

Visit your Home page to see your recently viewed documents.

The recently viewed section shows documents you have opened or interacted with, ordered by most recent first. Click any document to jump straight back to it. This saves time when you are working across multiple documents during a research session.

5

Review Your Activity Summary

Your Home page includes a personal activity summary with key stats.

Documents uploadedHow many files you have contributed.
Questions askedThe number of questions you have asked in chat.
Searches runHow many search queries you have executed.
Documents viewedThe total number of documents you have opened.
6

View Entity Activity Details

Open any entity from the Library → Graph to see its activity details.

Search mentionsHow often this entity appears in search results.
Chat citationsHow frequently this entity is referenced in chat answers.

Entity detail pages also show recent questions that involved the entity, giving you a sense of what people are asking about it.

Pro Tip: Combine these features to stay effective. Use Library filters to check content in your departments, then review trending documents to see what the team is actively using. If a trending document is outside your area, that is a good signal to explore it and broaden your knowledge.

Your search feedback and activity data improve the system over time. As more team members rate results, the search engine adapts to surface the most useful content first. Open Workspace, then under Analyze choose Reports, to see organization-wide activity trends.

First Search GuideRun your first search and ask your first question.
Reports GuideUnderstand organization-wide activity trends and metrics on the Reports Overview tab.
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